Golf Manor Association Bylaws
ARTICLE I – PURPOSE
The purpose and intent of the Golf Manor Association is to protect and maintain the well being of Golf Manor Subdivision Sections I, II, Ill, and IV.
ARTICLE II – ORGANIZATION
The Golf Manor Association is incorporated as a non-profit organization.
ARTICLE III – MEETINGS
Section 1. REGULAR MEETINGS:
Regular Meetings shall be held as needed and as designated by the Officers. At least one annual meeting of members in September will be for the purpose of electing directors and officers for the ensuing term (every two years) and for the transaction of any other business which may be brought before the meeting.
Section 2. SPECIAL MEETINGS:
Special Meetings may be called by the Board of Directors at their discretion.
Section 3. NOTICE OF MEETINGS:
A notice of Annual and/or Special Meetings of members shall be given stating time, place and purpose of the meeting. Such written notice shall be distributed not less than ten (10) days and not more than sixty (60) days prior to the date of the meeting to all members of the Association.
ARTICLE IV – BOARD OF DIRECTORS
Section 1. NUMBER:
There shall be at least seven (7) but no more than ten (10) Directors of the corporation. An effort will be made to get
representatives from throughout the subdivision. If it is not possible to get that number of representatives from
throughout the subdivision, the Board of Directors will be appointed by the Officers. Each director shall pay his or her
membership dues by January 31 each year; otherwise, he or she shall not be allowed to vote at any special or regular
meeting while dues are not paid.
Section 2. OFFICERS:
The Officers of the Association shall consist of a President, a Vice-President, a Secretary and a Treasurer, elected by
the Association Membership, all of whom shall be Directors. Any one person may hold more than one office, except
for the offices of president and vice-president.
Section 3. ELECTION:
The Board of Directors shall be elected by the Association membership. Elections of officers shall be staggered such
that the President and Secretary are elected in one year, and the Vice resident and Treasurer are elected in
alternating years.
Section 4. TERM OF OFFICE:
The term of office shall be two (2) years.
Section 5. VACANCIES:
If any office becomes vacant during the term, the Board of Directors shall appoint someone to fill the vacancy until the
next election meeting.
Section 6. REGULAR AND SPECIAL MEETINGS:
The Board shall meet when deemed necessary by the President.
Section 7. QUORUM:
A majority of the duly elected/appointed Board of Directors shall constitute a quorum.
ARTICLE V – POWERS OF DIRECTORS
Section 1. SPECIAL MEETINGS:
Special meetings may be called by the Board of Directors when they deem it necessary.
Section 2. REMOVAL OF OFFICERS:
Any Officer may be removed by the Board of Directors whenever, in the judgment of the Board, the business interests of the Association will be best served thereby.
Section 3. SPECIAL COMMITTEE:
Such committees may be created by the Board of Directors as may be deemed necessary to promote the objectives of and carry on the work of the Association. Since a special committee is created and appointed for a special purpose, it automatically goes out of existence when its work is done and its final report received. No committee work shall be undertaken without the consent of the Board of Directors. The President shall be ex-officio member of all committees.
Section 4. MANAGEMENT:
The Board of Directors shall have the power to conduct, manage and control the affairs and business of the Association, make rules and regulations for the guidance of the Officers and management of its affairs, and prepare a yearly budget to be submitted to and approved by a majority of the members in good standing at a regular meeting. The Board of Directors must first approve all extra-ordinary expenses of the corporation over $ 100.00. The Board of Directors must first approve fundraisers in the name of the corporation.
ARTICLE VI – DUTIES OF DIRECTORS
Section 1. DUTIES:
It shall be the duty of the Board of Directors:
- To supervise all Officers and see that their duties are properly performed.
- To select banks to act as depository for funds of the Association.
- To install such a system of bookkeeping and auditing that will permit the membership to be advised from time to time fully concerning receipts and disbursements of the Association, including an audit of the books and records at least once each year.
ARTICLE VII – DUTIES OF OFFICERS
Section 1. PRESIDENT:
It shall be the duty of the President:
- To preside over all meetings of the members and of the Board of Directors.
- To sign, as President, all contracts and instruments which have been first approved by the Board of Directors.
- To call the Directors together whenever necessary and to have, subject to the approval of the Board of
Directors, direction of the affairs of the Association and to discharge such other duties as may be required of
him or her by these By Laws and by the Board of Directors.
Section 2. VICE-PRESIDENT:
It shall be the duty of the Vice-president to perform the duties of President in the absence of the President.
Section 3. SECRETARY:
It shall be the duty of the Secretary:
- To attend all meetings of the members and of the Board of Directors of the Association and preserve in books of the Corporation true minutes of the proceedings of such meetings.
- To give all notices required by statute, by law or resolution.
- To perform such other duties as may be delegated by the Board of Directors.
Section 4. TREASURER:
It shall be the duty of the Treasurer:
- To receive and deposit all funds of the Association, to be paid out only on checks drawn as hereinafter provided and account for all receipts, disbursements and balances on hand.
- To furnish a bond in such form and in such amount as the Board of Directors may from time to time require to be paid for from the funds of the Association.
- To discharge such other duties as pertain to his/her office or as may be prescribed by the Board of Directors.
ARTICLE VIII – EXECUTION OF INSTRUMENTS
Section 1. CHECKS, ETC.:
All checks, drafts and orders for payment of money shall be signed in the name of the corporation by the Treasurer, or his/her duly appointed substitute.
ARTICLE IX – MEMBERSHIP AND DUES
Section 1. MEMBERSHIP:
Membership in the Association shall be confined to contract purchasers or titleholders in the Golf Manor Subdivision.
Section 2. DUES:
The amount of dues of all members shall be determined from time to time by the Board of Directors, and must be approved by a majority of the Membership in attendance at the annual meeting. Any member in default in payment of dues shall be automatically suspended from all voting privileges of membership. Payment of dues shall be voluntary.
ARTICLE X – VOTING
Section 1. VOTING PRIVILEGES:
Each membership shall be entitled to one whole vote. When two or more householders under one membership differ in voting, the vote may be halved and each half vote cast separately for, or against.
ARTICLE XI – POLITICAL ACTIVITY
Section 1. POLITICAL ACTIVITY:
This organization shall be non-political in nature and shall not endorse any political candidate or party. It may, however, endorse civic proposals when approved by the membership under due process of these By Laws.
ARTICLE XII – FISCAL YEAR
Section 1. FISCAL YEAR:
The fiscal year of the corporation shall begin on January 1 and end on December 31.
ARTICLE XIII – AMENDMENTS
Section 1.
These By-Laws may be amended at a special or regular meeting called for that purpose, by vote of a two-thirds majority of members in attendance.